October is Cyber Security Awareness Month, a global initiative dedicated to promoting online safety and equipping individuals and businesses with the knowledge to protect themselves against cyber threats.
For employees, this is an important time to reflect on how you can contribute to the security of your organisation and keep sensitive data safe.
As technology evolves, so do the methods cyber criminals use to exploit vulnerabilities. Whether you work with sensitive data every day or only occasionally interact with digital systems, cyber security is everyone’s responsibility. Cyber threats can target any part of an organisation, from phishing emails to compromised accounts. Even a single breach can result in severe consequences, including data loss, financial damage, and a loss of trust.
Think you’ve got a good grasp of how to keep cyber-safe?
10 Simple Steps to Protecting Your Sensitive Data
By staying informed and following best practices, you can contribute to a safer digital environment.
1. Create Strong, Unique Passwords
One of the simplest yet most effective ways to protect your accounts is by using strong, unique passwords for each one. Avoid using common passwords and make sure each password combines letters, numbers, and special characters. We know it can be tricky to remember multiple secure passwords, so it is worth considering a password manager to keep track of your passwords securely. This way, if one password is compromised, the rest remain safe.
For more guidance, take a look at our top 10 tips to creating a strong password here.
2. Enable Multi-factor Authentication (MFA)
Multi-factor authentication adds an extra layer of security by requiring more than just a password to access your accounts. Typically, this involves a combination of something you know (like a password), something you have (like a code sent to your phone), or something you are (like a fingerprint). Enabling MFA helps protect your accounts even if your password is compromised.
3. Recognise and Avoid Phishing Scams
Did you know? A staggering 91% of all cyber attacks begin with a phishing email1. Phishing is a tactic used by cyber criminals to trick you into providing sensitive information. These scams often come in the form of emails or messages that appear to be from a legitimate source. Be cautious of unsolicited requests for personal information or urgent demands. Always verify the authenticity of the request through official channels before responding or clicking on any links. If you are unsure, always run it by your IT or Security department – it’s better to be safe than sorry!
4. Be Cautious with Links and Attachments
Avoid clicking on links or downloading attachments from unknown or suspicious sources. These could lead to malware infections or phishing attempts. If you receive an unexpected email with a link or attachment, double-check its legitimacy with the sender through a different communication method, or send straight to your IT/ Security department.
5. Lock Your Computer
Locking your computer when you step away from your desk, even for a short time, helps prevent unauthorised access to your data. Use screen locks or passwords so that only you can access your computer while you’re away.
6. Keep Software and Systems Updated
Updates might be a pain and interrupt your workflow, but it is important that you regularly update your operating system, software, and applications. Updates often include important security patches that fix vulnerabilities and protect against emerging threats. Enable automatic updates where possible so that you’re always running the latest, most secure versions.
7. Practice Safe Browsing
When browsing the internet, stick to trusted websites and avoid those with insecure URLs (look for “https” in the address bar). However, be aware that simply seeing “https” doesn’t guarantee a site’s legitimacy, as some insecure sites may use untrusted certificates. Always double-check the security of any site where you input sensitive data and be cautious about sharing personal information online.
8. Be Aware of Social Engineering
Social engineering involves manipulating individuals into divulging confidential information. Be cautious of unsolicited phone calls, emails, or messages that request sensitive information or create a sense of urgency. Always verify the identity of the requester through secure and official channels.
9. Report Suspicious Activity
If you notice any unusual activity or suspect a potential security breach, report it immediately to your IT/ Security department. Quick reporting helps mitigate potential damage and strengthens overall security.
10. Educate Yourself and Others
Stay informed about the latest cyber threats and security practices. Participate in company training sessions and encourage your colleagues to do the same. A well-informed team is essential for maintaining a secure work environment.
Conclusion
Building a strong cyber security culture requires a collective effort. While IT departments are essential in managing security infrastructure, each employee must be vigilant about their own practices. By staying alert and sharing your knowledge, you can ensure your workplace remains protected against ever-evolving cyber threats.
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